OUR RULES AND PROCEDURES
THE PROCEDURES AND RULES OF
THE CRANIO SACRAL SOCIETY
THE AIMS OF THE CRANIO SACRAL SOCIETY ARE :
1 To promote Upledger CranioSacral Therapy by facilitating regular contact and exchange of information amongst Members, and between the company and other professions, bodies and individuals, including the general public.
2 By any appropriate means, to encourage the continued development and understanding of Upledger CranioSacral Therapy.
3 To set and maintain standards of qualification and practice in Upledger CranioSacral Therapy in The British Isles including Eire, and in any other territories as may be appropriate.
SECTION ONE: THE PROCEDURES
1 RESPONSIBILITY OF MEMBERS
All members shall be expected to further the objectives, interests and influence of the Society to the best of their ability.
2 THE STATUS OF THE SOCIETY
The Cranio Sacral society has been set up as a company limited by guarantee and not having a share capital under the Companies Acts 1985 to 1989. The words and expressions defined in the Company’s Articles of Association shall have the same meaning in these rules unless the context states or requires otherwise.
3 THE ROLE OF THE BOARD
The directors will manage the business of the Society. From time to time, the directors will make such rules as they believe necessary for the proper conduct and management of the Society. These include:-
i) the admission and classification of Members of the Company
ii) the rights and privileges of such Members
iii) conditions of membership
iv) the terms on which Members may resign or have their membership terminated
v) entrance fees, subscriptions or other fees and payments to be made by members
vi) the conduct of the members of the Society in relation to one another, and to the public, and generally all matters which are related to the Rules of the Society
4 RULES AND BYE-LAWS
4.1 Directors shall bring to the notice of the Society all rules and bye-laws made by them in the running of the Company.
4.2 Society, in general meeting, shall have the power to alter or repeal rules or bye-laws, and to make additions to them.
5 GENERAL MEETINGS AND RESOLUTIONS
5.1 The Annual General Meeting (AGM)
The AGM shall be held in the Spring of each year after the membership of the Society has been determined for the forthcoming year. Members will normally be given a minimum of a clear twenty one days notice of this meeting. Notice of the AGM shall also be given to all Members, all directors and to the auditors of the Society’s accounts.
5.2 Extraordinary General Meetings
All other meetings which involve the membership shall be called Extraordinary General Meetings. Members shall be given fourteen days notice of such meetings unless Paragraph 5.3 applies.
5.3 Meetings called at shorter notice
A general meeting may be called at shorter notice if it is agreed:
i) in the case of an Annual General Meeting, by all the members who are entitled to vote at the AGM
ii) in the case of any other General Meeting, by a 95% majority in the number of members who have the right to attend and vote, (assuming one member has one vote).
6 FREQUENCY OF MEETINGS
6.1 The Board will call meetings of the members as appropriate
6.2 On the request of Members the board will call an Extraordinary General Meeting which will be convened within eight weeks of the request being made.
7 THE QUORUM FOR GENERAL MEETINGS
7.1 A quorum is five people entitled to vote on the business being transacted. Each must be a Member of the Society or a proxy for a member. No business shall be transacted at any meeting unless a quorum is present.
7.2 If a quorum is not present at a meeting within half an hour from the time appointed for the meeting, the meeting will be reconvened at the same time and place in the following week or at such a time as the directors may determine.
8 THE PASSING OF RESOLUTIONS
8.1 Only Members of the Society shall be eligible to vote in resolutions or in elections for officials of the Society. Each Member will have one vote per resolution.
8.2 At any meeting a resolution shall be decided by a show of hands. A poll may be carried out if requested before the meeting or on the declaration of the result of the show of hands. A poll may be demanded by:
i) the Chair
ii) at least two Members who have the right to vote at the meeting
iii) by a Member or Members representing not less than one tenth of the total voting rights of all the members having the right to vote at the meeting.
iv) The poll will be carried out at the direction of the Chair who may appoint scrutineers (who need not be members).
9 PROXY VOTES
Any Member who is entitled to vote at a General Meeting shall be entitled to appoint another person as his/her proxy to attend and vote instead of him/her and any proxy shall have the same right as the Member to speak at the meeting.
10 FREQUENCY OF MEETINGS
The Board shall meet not less than twice during the financial year for the despatch of business of the CSS.
11 DECISION MAKING AT BOARD MEETINGS
A majority of votes shall decide questions arising. Each director will have one vote. A meeting will be quorate when there are three Board members present unless the number of directors on the Board declines to two.
12 RECORDS OF MEETINGS
12.1The Board will keep minutes to be made of all meetings which will include:
the names of all persons present at each meeting
a record of all resolutions and proceedings of each meeting
12.2 All minutes will be signed by the Chair of the Society. One copy will be kept at Society’s headquarters and a second copy will be kept with the Secretary of the CSS.
The board shall prepare a statement of accounts annually. These accounts shall be examined and certified for the correctness of the statement set out by a duly qualified auditor appointed by the Board. This authority will be confirmed by members at each AGM.
14 THE BOARD’S EXPENSES
The directors may be paid all travelling, hotel and other expenses properly incurred by them in connection with their attendance at general meetings, meetings of directors, or committees of directors or in the general discharge of their duties.
15 THE APPOINTMENT OF DIRECTORS
15.1 The maximum and minimum number of directors may be determined from time to time by ordinary resolution. The minimum number of directors will always be one and there shall be no maximum number.
15.2 If the number of directors at any time be one, a sole director shall have the authority to exercise the powers and discretions as laid down in the Memorandum and Articles of the Society.
15.3 The directors may appoint a person who is willing to act as a director, either to fill a vacancy or as an additional director, provided that the appointment does not cause the number of directors to exceed the number of directors determined in 15.1
15.4 If a person is to be appointed as a director at any general meeting, he/she must:
i) be recommended by the directors
ii) not less than fourteen and not more than thirty five clear days before the date appointed for the General Meeting, written notice must be received by the Society of the intention to propose a person for appointment. The notice must be signed by a Member qualified to vote at the meeting together with a notice signed by the person nominated which indicates his/her willingness to be appointed.
SECTION TWO: THE RULES OF MEMBERSHIP
1 CATEGORIES OF MEMBERSHIP
There will be four categories of membership: Network Membership, Qualified Membership, Associate Membership and Student Membership.
1.1 Network Membership
Network Membership will be available to all those who have successfully completed Upledger CSTI and who are already in possession of Professional Indemnity Insurance.
1.2 Qualified Membership
Qualified Membership is open to those who have successfully completed Upledger CSTI and CSTII, SERI and SERII, Advanced I and Techniques Certification.
1.3 Associate Membership
Associate Membership is open to retired practitioners, non-practitioners and those who support Upledger CranioSacral Therapy. It is also open to those who have successfully completed an approved Upledger Introductory course.
1.4 Student Membership
Student Membership is open to those who are currently preparing for their Upledger studies by undertaking the Training from Scratch programme, and who are in possession of student insurance.
Members will be expected to provide evidence of their insurability to practise CranioSacral Therapy.
3 CERTIFICATE OF MEMBERSHIP AND USE OF LETTERS
All categories of membership will receive an appropriate membership certificate. Only Qualified Members may use the letters MCSS after their name. Network members may use the post-nominal letters CSS.
4 APPLICATION FOR MEMBERSHIP
4.1 Application for membership will be through completion of one of the Society’s membership application forms and sending it to the Board at the Society’s headquarters for approval.
4.2 No persons shall be admitted as a member to the Society unless he/she is approved by the Board.
4.3 The Board reserves the right to request an application interview and to refuse membership of the Society without giving reason.
5 HONORARY MEMBERSHIP
To be awarded by the Board in recognition of extraordinary service to the Society.
6 CONTINUING PROFESSIONAL DEVELOPMENT FOR QUALIFIED MEMBERS
Qualified Members are required to maintain their qualification by engaging in regular CPD or continuing professional development activities. They must carry out a minimum of 24 hours per year.
7 SUBSCRIPTIONS (INCLUDING THOSE RESIDENT IN THE UK AND OVERSEAS)
7.1 Annual Subscription
The annual subscription to the Society shall be determined by the Board on the advice of the Treasurer. The Board may modify the annual subscription of any member, to a sum which is, in its judgement, appropriate in the circumstances.
7.2 Payment of Subscription
The membership year will run from 1 April to 31 March the following year. Members will pay an annual subscription which will be due on 1 April each year. If new members join during the year there may be a reduction in the fee payable in accordance to the financial arrangements which are operating at the time.
8 TERMINATION OF MEMBERSHIP
8.1 Termination of Membership may occur as follows:
a member may at any time withdraw from the Society by giving notice in writing to the Board. The membership subscription will not be refunded in total or in any part.
a Member whose subscription is fourteen days or more in arrears shall not be entitled to vote at any of the Society’s meetings. At the discretion of the Board, the Member may have his/her membership terminated immediately.
through termination of membership by the board as a result of the Member being found responsible for professional misconduct. (See Code of Ethics and Section 9 below).
membership shall not be transferable and shall cease on the death of a Member.
9 COMPLAINTS AND DISCIPLINARY PROCEDURES
9.1 A complaint may be lodged with the Board about the conduct of any Member of the Society which adversely affects the interests of Upledger CranioSacral Therapy or the Cranio Sacral Society.
9.2 The Board may, at its discretion, either conduct a full investigation, or appoint a committee to investigate the substance of the complaint.
9.3 The results of any investigation shall be conveyed in writing to the Member concerned with any steps which need to be taken. The results of the investigation will also be communicated to the complainant.
9.4 Any Member against whom an investigation is carried out may appeal in writing to the board within fourteen days of receipt of the Board’s decision.
9.5 When all investigations have been carried out to the Board’s satisfaction, including consideration of appeal, the Board will make the final decision and no future appeals will be heard after this time.